Accounts Payable Specialist

Position Summary

Our client is seeking a detail-oriented and highly organized Accounts Payable Specialist to join their accounting team. This position will be responsible for the full-cycle accounts payable process, ensuring timely and accurate processing of invoices, vendor payments, expense reports, and account reconciliations. The ideal candidate will possess strong attention to detail, excellent communication skills, and the ability to thrive in a fast-paced environment.

Key Responsibilities

• Process high-volume vendor invoices accurately and efficiently.
• Review invoices for appropriate approvals, coding, and supporting documentation.
• Match invoices to purchase orders and receiving documentation when applicable.
• Prepare and process weekly check runs, ACH payments, and wire transfers.
• Maintain vendor records, including W-9s and banking information.
• Respond to vendor inquiries and resolve payment discrepancies in a timely manner.
• Reconcile vendor statements and investigate outstanding balances.
• Assist with month-end close activities, including accruals and account reconciliations.
• Monitor accounts to ensure payments are current and compliant with company policies.
• Support annual audits by providing requested documentation and reports.
• Assist with process improvement initiatives to increase efficiency and strengthen internal controls.
• Collaborate with internal departments to ensure accurate invoice processing and payment approvals.

Required

• 2+ years of accounts payable or general accounting experience.
• Strong understanding of accounts payable processes and accounting principles.
• Experience processing invoices in an ERP or accounting system.
• Proficiency with Microsoft Excel, including sorting, filtering, pivot tables, and basic formulas.
• Strong organizational skills and attention to detail.
• Excellent verbal and written communication skills.